Privacy Policy

Weekframe is the company responsible for providing the Weekframe service.

For privacy questions, requests, or concerns, you can contact us at:

• Email: privacy@weekframe.com

If you contact us, we may process the information you provide so we can respond to your request.

We collect information needed to create accounts, provide the service, keep Weekframe secure, and operate the website.

This may include:

• Account information, such as your user ID, username, display name, email address, and profile picture
• Authentication information handled through our authentication provider
• Notes you create, including titles, content, dates, channels, comments, deleted status, attachments, and related metadata
• Channel information, such as channel names, membership, invitations, and roles
• Settings and preferences, such as notification settings, theme settings, timezone settings, and account preferences
• Technical information, such as IP address, browser type, device type, operating system, log data, and security events
• Communication information, such as support requests, feedback, and messages you send to us

We do not ask you to provide sensitive personal data, and you should not store sensitive personal data in Weekframe unless you understand the risks and choose to do so.

We use personal data to provide, maintain, secure, and improve Weekframe.

This includes:

• Creating and managing user accounts
• Signing users in and protecting accounts from unauthorized access
• Showing notes on the correct dates and in the correct channels
• Enabling comments, attachments, shared channels, and collaboration features
• Saving account settings and preferences
• Sending service-related emails or notifications
• Responding to support requests and feedback
• Preventing abuse, spam, fraud, and security incidents
• Debugging errors and improving the reliability of the service
• Complying with legal obligations

We do not sell your personal data.

If the GDPR applies, we process personal data using the following legal bases:

• Contract: to provide Weekframe and the features you request
• Legitimate interests: to secure, maintain, improve, and protect Weekframe
• Consent: where we ask for your permission, such as optional communications or optional features
• Legal obligation: where we must process data to comply with applicable law

Weekframe is built around notes that belong to dates and channels.

When you create or interact with notes, we store the information needed to show those notes correctly, including the note content, title, delivery date, channel, author, comments, file metadata, and related activity.

If you are a member of a shared channel, other members of that channel may be able to see notes, comments, authorship, and files in that channel depending on their permissions.

Your Personal channel is intended for your own notes. Shared channels are intended for collaboration with other users.

If you upload files to Weekframe, we store those files and related metadata so they can be attached to the correct note.

Uploaded files may include personal data if you choose to include it. You are responsible for making sure you have the right to upload and share any files you add to Weekframe.

We may limit file size, file type, or file access for security, performance, or abuse-prevention reasons.

Weekframe may use cookies and similar browser storage to keep the service working properly.

This may include:

• Authentication and session cookies
• Security cookies
• Theme preferences
• Timezone preferences
• Other settings needed to provide the service

Some cookies are necessary for Weekframe to work. Optional cookies, if added later, will be handled according to applicable law.

Weekframe uses timezone information so notes appear on the correct dates for you.

We may store your timezone in a cookie, such as weekframe-time-zone, so the dashboard can show date-based notes correctly.

This helps Weekframe decide what counts as today, tomorrow, and upcoming days for your account.

We may send emails or notifications related to your account and the service.

This may include:

• Account emails
• Security emails
• Invitation emails
• Note or channel-related notifications
• Important service updates
• Support replies

You may be able to disable certain optional notifications in your account settings. Some essential security or account emails may still be sent.

If you send feedback, bug reports, support messages, or other communications to us, we may process the information you provide.

We use this information to:

• Respond to you
• Understand and fix issues
• Improve Weekframe
• Keep records of support and feedback

Do not include sensitive information in feedback or support messages unless it is necessary.

We use trusted third-party service providers to operate Weekframe.

These providers may help us with:

• Authentication
• Hosting
• Database storage
• File storage
• Email delivery
• Analytics or error monitoring
• Feedback and support tools
• Security and abuse prevention

These providers may process personal data only as needed to provide their services to Weekframe.

We choose service providers that are intended to support the security and reliability of Weekframe.

We do not sell your personal data.

We may share personal data only when necessary, such as:

• With service providers that help us operate Weekframe
• With other users when you use shared channels, comments, or collaboration features
• When required by law, regulation, legal process, or government request
• To protect the rights, safety, and security of Weekframe, our users, or others
• In connection with a business transfer, such as a merger, acquisition, or sale of assets

Weekframe and its service providers may process and store personal data in countries other than your own.

If personal data is transferred internationally, we aim to use appropriate safeguards where required by law.

These safeguards may include contractual protections or other lawful transfer mechanisms.

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.

This means we may keep data while:

• Your account is active
• The data is needed to provide Weekframe
• The data is needed for security, backup, debugging, or abuse prevention
• The data is needed to comply with legal obligations
• The data is needed to resolve disputes or enforce agreements

If you delete your account, we will delete or anonymize personal data where required and where technically possible, unless we need to keep certain information for legal, security, backup, or legitimate business reasons.

Deleted notes, files, comments, or channels may remain in backups for a limited period before being fully removed.

You may request deletion of your Weekframe account.

When your account is deleted, your account data and related Weekframe data may be permanently removed according to our deletion process.

Some information may remain if:

• We are legally required to keep it
• It is needed for security or fraud prevention
• It remains temporarily in backups
• It is part of shared content that must remain understandable for other users
• It has been anonymized so it no longer identifies you

Once deletion is completed, the removed data may not be recoverable.

Depending on where you live, you may have rights over your personal data.

These may include the right to:

• Access your personal data
• Correct inaccurate personal data
• Delete your personal data
• Restrict or object to certain processing
• Receive a copy of your personal data
• Withdraw consent where processing is based on consent
• Complain to a data protection authority

To exercise your rights, contact us at privacy@weekframe.com.

We may need to verify your identity before responding to your request.

We use technical and organizational measures intended to protect personal data.

These may include:

• Authentication controls
• Access controls
• Encrypted connections where appropriate
• Provider security controls
• Backups and reliability measures
• Monitoring for errors, abuse, and security issues

No online service can be guaranteed to be completely secure. You are responsible for keeping your account credentials safe and for using a strong, unique password or secure authentication method.

Weekframe is not intended for children who are too young to use online services under applicable law.

If we learn that we have collected personal data from a child without appropriate permission, we will take steps to delete it where required.

Weekframe does not currently use personal data for automated decision-making that produces legal or similarly significant effects.

We may update this Privacy Policy from time to time.

If we make important changes, we may notify users through the website, by email, or by another reasonable method.

The updated version will show a new “Last updated” date.

For privacy questions, requests, or concerns, contact:

• Weekframe
• Email: privacy@weekframe.com